The technology used by Abacus is designed to replace traditional expense reports with on-demand reports called “Live Reports.” The reports provide valuable management information such as return on investment, customer acquisition cost and spending by department, location, or employee, as well as a streamlined way to review and approve expenses as they come in. A blocking rule can also be set, which prevents reports from being sent to approvers until compliant with any rules. Users can also create warning rules such as when a policy is close to being violated, with users receiving a warning message when a rule has been violated. Users can easily create custom policies during the product setup process, including creating a policy that requires receipts for expenses, requiring custom information based on category, setting daily spending limits and other custom policies as needed. Mentioned earlier, Abacus offers a rapid turnaround on expense reimbursements, with approvers able to process reimbursements immediately after approving expenses. Expenses are routed individually based on custom rules which can route expenses by amount, user, category, or any custom expense field such as project or client. This helps to ensure that expenses are routed promptly to the correct approvers, ensuring a quick turnaround on both approvals and expense reimbursements. The product automatically syncs with over 16,000 financial institutions, with admins able to manage and reconcile multiple corporate card accounts from a single dashboard in real time.Ībacus offers a multi-level approval workflow, so managers and administrators can create a multi-approval workflow system that suits their needs. Users can input miles and Abacus will automatically calculate the expense based on the default reimbursement rate that is entered during setup.Ībacus offers integration with multiple credit card companies and banks, with users able to connect both personal and business cards for automatic downloading of transactions. Mileage expenses can be tracked in Abacus, though there is not a function to automatically track mileage totals. All conversions are completed automatically according to the conversion rate on the date the transaction occurred, as the expense is entered. Admin users simply type in the email of the employees they wish to invite, and an invitation is sent.įor those doing business internationally, Abacus supports multi-currency, with the product automatically converting any expense incurred outside the U.S. Product users are invited by the administrator to access Abacus. The intent behind this technology is to replace the standard expense report, with a model that processes expenses immediately, handles instant expense approvals, with subsequent reimbursement completed in minutes.
#ABACUS EXPENSE PDF#
Abacus uses auto-categorization, receipt data and other information (such as CRM data and geo-location) to automatically create expenses in real time. Receipts can also be emailed, with each user assigned a personal email address to which he or she can submit all receipts. Once a receipt is received, it is automatically converted into a PDF file. Users can easily manage receipts by simply snapping a photo of the receipt and uploading it directly to Abacus.
#ABACUS EXPENSE ANDROID#
Abacus offers two product versions: Starter, which is designed for businesses with fewer than 50 employees submitting expenses, and Professional, which is for businesses with a higher volume of expenses submitted monthly.Ībacus can be accessed online from any browser, or by using a mobile device, including iOS and Android smartphones and tablets. From the 2017 reviews of Expense Management systems and apps.Ībacus is an automated expense reporting system well-suited for small to mid-sized businesses.
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